Central Administrative Assistant

Kingsley Napley is an internationally recognised law firm based in Central London. We support individuals and businesses in resolving conflict, safeguarding their futures and maximising opportunities. Our wide range of expertise means that we can provide support for our clients in all areas of their business and private life. Many of our lawyers are leaders in their field and our practice areas are highly ranked by the legal directories.

Building and Central Operations

The Central Administrative Assistant is an integral part of the Building and Central Operations team. Working closely with Office Services, supporting across Practice Areas to provide flexible, efficient and effective support with the daily administration for their stakeholders.

Central Administrative Assistant day to day duties:

Incoming and Outgoing Post:

• CAAs receive scans of posts from Office Services, triage, rename, save to matter and email post to the responsible partner/fee earner/PA or the matter and follow procedure with hardcopy post.
• CAAs print letters, prepare envelope, send letters out by special delivery, first class post or courier, save tracking numbers to the matter.
• CAAs redact requests on provided documents, emailing them to the requestor. Bulk redaction is the responsibility of Document Production Service.

File/Matter duties: (Archiving)

• CAAs prepare the schedule (form with all related documents) to be sent to storage as part of the Archiving process.
• CAAs liaise with Archiving department to recall boxes from storage.

E-Bundling duties

• CAAs put together electronic bundles (on Adobe or Zylpha), adding hyperlinks, bookmarks, pagination (as requested).

Scanning/Printing duties

• CAAs print provided documents. Bulk printing is forwarded to Office Services.
• CAAs scan documents and save them to the matter, emailing to the requestor. Bulk scanning is assigned to Office Services.
• CAAs help Office Services to stock and tidy printing hubs.

Business Support duties:

• Liaising as needed with business support services across the firm, to include: BD & Marketing, Finance, People & Culture, IT, Legal & Commercial Operations, Business Acceptance Team, Office Services & Building Wellness Team

Every effort has been made to ensure that this is a full description of the tasks and responsibilities of this role. However, it is not an exhaustive list. The job description may be changed or developed at any time to reflect changes as required. However, changes will not be made without full consultation with the postholder.

Kingsley Napley are committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will be considered for employment regardless of race, age, disability, gender identity, sexual orientation, gender reassignment, marriage and civil partnership, pregnancy and maternity and religion.