Regulatory and Professional Discipline Administrator

Kingsley Napley is an internationally recognised law firm based in Central London. We support individuals and businesses in resolving conflict, safeguarding their futures and maximising opportunities. Our wide range of expertise means that we can provide support for our clients in all areas of their business and private life. Many of our lawyers are leaders in their field and our practice areas are highly ranked by the legal directories.

Our regulatory team is consistently and independently recognised by Chambers UK and Legal 500 as a leader in the market. Our team of specialist and highly experienced lawyers act for individuals, organisations, corporates and regulators, providing advice on regulatory compliance, investigations, adjudication, enforcement and prosecutions. We help clients respond to regulatory investigations and interventions when the continued operation or reputation of the individual or the business is at stake.

To provide full and professional administrative support to those working in the Regulatory and Professional Discipline Team in the provision of providing a service to the Firm’s clients.

Key responsibilities:

• Ensuring a smooth and efficient approach to witness management, to include:
  • Maintaining the witness schedule;
  • Arranging interviews;
  • Obtaining and chasing documentation;
  • Collation of dates to avoid information for hearings;
  • Proactive regular contact with witnesses to ensure attendance at final hearings.
• Professional client and witness liaison, being a first point of contact by telephone and email; passing on information and dealing with queries as appropriate in a timely manner. 
• Assistance with preparing and maintaining client reports.
• Identifying potential issues and escalating any concerns to the relevant fee earner, so that resolutions can be quickly found.
• Arranging conferences for clients, experts, Counsel and fee earners.
• Proactive diary management to include listing of hearings, tele-conferences, interviews and various external and internal meetings.
• Co-ordinating the appropriate tasks to the PA and firmwide administration team.
• Conducting file openings as and when instructions are received.
• Producing a variety of internal and external client management reports.
• Managing Intralinks document uploads and downloads.
• Processing file closures, ensuring files are labelled and archived correctly.
• Liaison with the clients to obtain feedback and case conclusion reports.
• Importing, naming and saving documents to MatterSphere.
• Maintaining various client and internal spreadsheets in Word and Excel.
• Updating the firm and client case management systems.
• Obtaining and processing invoices from Counsel and experts post hearing. 
• Assistance with billing in accordance with the practice area procedures.
• Liaising with experts for reports on the instruction of the fee earner.
• Co-ordinating and assistance with preparing bundles where required.

Every effort has been made to ensure that this is a full description of the tasks and responsibilities of this role. However, it is not an exhaustive list. The job description may be changed or developed at any time to reflect changes as required.  However, material changes will not be made without full consultation with the post-holder.

Kingsley Napley are committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will be considered for employment regardless of race, age, disability, gender identity, sexual orientation, gender reassignment, marriage and civil partnership, pregnancy and maternity and religion.